Operating a daycare facility comes with the profound responsibility of ensuring a safe and secure environment for children. In California, daycare facilities are licensed through the California Department of Social Services (CDSS), and one of the key requirements for maintaining this license is ensuring that all employees undergo a comprehensive background check. This is accomplished through the Live Scan fingerprinting process, which helps verify the suitability of individuals to work with children.
As a daycare facility owner or a prospective employee, understanding the requirements for background checks and the proper procedure for completing the necessary forms is crucial. In this blog post, we will discuss the importance of the Live Scan fingerprinting process, how to correctly fill out the Request for Live Scan Service Form (LIC 9163), and how Anshinotary.com can help streamline the process.
Why Background Checks are Critical for Daycare Facilities
Daycare facilities are entrusted with the care and safety of young children, making it imperative that all staff members have clean and trustworthy backgrounds. Conducting thorough background checks on all prospective employees is not just a regulatory requirement but also a critical component of safeguarding the children under your care.
The California Department of Social Services (CDSS) mandates that all individuals working in licensed daycare facilities undergo a background check, which includes a fingerprint-based criminal history check through the Live Scan process. This ensures that only those who are fit to work with children are employed, thereby maintaining a safe and nurturing environment in your facility.
Understanding the Live Scan Fingerprinting Process
The Live Scan fingerprinting process is a digital method of capturing fingerprints and transmitting them electronically to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI) for a background check. This process is faster and more reliable than traditional ink-based fingerprinting, providing accurate results to determine an individual’s criminal history, if any.
For employees working in daycare facilities, it is mandatory to complete the Request for Live Scan Service Form (LIC 9163) and submit it at an authorized Live Scan location. The form must include the ORI Number A0448, which identifies the agency requesting the background check as the California Department of Social Services.
Common Issues with Filling Out the Live Scan Form
One of the most common issues applicants face when undergoing Live Scan fingerprinting is improperly filling out the Request for Live Scan Service Form (LIC 9163). Incomplete or incorrect forms can lead to delays in processing and even rejection of the fingerprint submission. As an employer, it is your responsibility to ensure that your prospective employees are properly instructed on how to fill out this form. Here are some of the most critical sections that must be filled out correctly so that your record can be successfully processed:
1. Applicant Information: Found in the middle of the form: Full name, date of birth, social security number, and other personal details must be accurately provided.
3. Working Title: The title of the applicant’s job must be correctly shown.
4. Facility/Organization No: This item MUST BE completed or the Live Scan System will not permit the record to be entered. This is another FREQUENTLY OMITTED ITEM.
5. Employer Name, Address and Tel: This item MUST BE completed in order for your background report to reach your agency. This item is also often omitted.
6. Agency Information: This section must be completed with the ORI number A0448 for the CDSS.
The second page of the Request for Live Scan Service Form (LIC 9163) provides detailed instructions on how to complete the form. It is important that applicants carefully read and follow these instructions to avoid any errors or omissions.
How Employers Can Ensure Proper Form Completion
As a daycare facility owner, it is essential to provide clear instructions and guidance to your prospective employees on how to complete the Live Scan form. Here are some tips to help ensure that the process goes smoothly:
1. Provide Clear Written Instructions: Prepare a step-by-step guide that outlines each section of the form and how it should be completed. Include common errors to avoid.
2. Hold a Pre-Orientation Session: Before sending employees to get fingerprinted, hold a brief orientation session to explain the importance of the Live Scan process and walk them through the form.
3. Review the Form with Employees: Have a designated staff member review the completed forms with employees to ensure that all sections are properly filled out before they go to the Live Scan location.
4. Choose a Reliable Live Scan Provider: Partner with a trusted Live Scan provider like Anshinotary.com to ensure a smooth and efficient fingerprinting experience for your employees.
How Anshinotary.com Can Help
At Anshinotary.com, we specialize in providing fast, accurate, and reliable Live Scan fingerprinting services to help daycare facilities comply with CDSS requirements. Our knowledgeable team is experienced in handling the specific needs of daycare facilities and can assist both employers and prospective employees in ensuring that all forms are completed correctly and submissions are made promptly.
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