Safeguarding Your Request for Live Scan Service

Introduction

At Anshinotary.com, our priority is to ensure that every step of your Live Scan fingerprinting process is handled with precision, care, and compliance with legal requirements. When you complete your Live Scan with us, we provide you with two copies of your Live Scan Service Request form. Additionally, we are required to retain one copy of your form securely for 12 months. Here’s why this process is important and how we manage your information responsibly.

Why You Receive Two Copies of Your Live Scan Service Request

After completing your Live Scan fingerprinting, you will receive two copies of your Live Scan Service Request form. These copies serve an essential role in your records and in fulfilling the needs of the requesting agency. Here’s why:

1. One Copy for Your Personal Records: This copy is for you to keep as proof of your Live Scan submission. It’s important to store this document securely in case you need to refer back to it or present it in the future. This copy confirms that you completed the process and can serve as a valuable reference if any issues arise.
2. One Copy for the Requesting Agency: Depending on the requirements of the organization or employer requesting your Live Scan, you may need to provide them with a copy of the completed form. This serves as their confirmation that the Live Scan process was completed properly and your fingerprints were submitted as required.

Having two copies ensures that you are prepared and organized in meeting any additional requirements or follow-up tasks after your Live Scan is processed.

Our Commitment to Secure Storage: Retaining One Copy for 12 Months

In addition to providing you with two copies, we are required by law to retain one copy of your Live Scan Service Request form for 12 months. This ensures that there is a record on file should any questions or issues arise during this time. Here’s how we handle your information securely:

1. Locked Safe for Secure Storage: The copy of your Live Scan Service Request that we retain is securely stored in a locked safe in our office. We follow strict security protocols to ensure that only authorized personnel have access to this safe, protecting your sensitive information.
2. 12-Month Retention Period: We hold onto your form for 12 months, as required by law. During this time, the form remains securely stored, providing a record of your transaction if needed for reference or verification by any relevant parties.
3. Secure Disposal After 12 Months: Once the required retention period is over, we securely dispose of your form by shredding it, ensuring that your personal information is destroyed in a manner that prevents unauthorized access.

Why We Retain a Copy of Your Live Scan Service Request

Retaining one copy of your Live Scan Service Request form for 12 months is part of legal and regulatory compliance that protects both you and our business. Here’s why we’re required to hold onto your information:

• Verification and Compliance: Retaining the form allows us to comply with state and federal regulations that require service providers to document Live Scan submissions. It also ensures that, if any issues arise regarding your submission, we have a record on file to assist in resolving the matter.
• Recordkeeping: By keeping a copy of your form, we are able to help verify that your Live Scan process was completed in accordance with legal requirements. This also assists agencies or employers who may need to confirm details of your submission during the 12-month period.

Our Commitment to Your Security and Privacy

At Anshinotary.com, we take your privacy seriously. From the moment you submit your fingerprints to the day we securely dispose of your documents after the retention period, we prioritize the protection of your personal information.

• Confidentiality: All information we retain is kept in strict confidence. Our storage procedures are designed to ensure that your sensitive data remains protected and secure at all times.
• Compliance and Transparency: We strictly follow all applicable regulations regarding the handling, storage, and retention of your Live Scan documentation. This commitment to compliance gives you peace of mind knowing that your information is being managed responsibly.

Conclusion

Completing your Live Scan fingerprinting with Anshinotary.com is more than just a transaction; it’s a process we take seriously to ensure your security and compliance with legal standards. After your Live Scan, you’ll receive two copies of your Live Scan Service Request—one for your records and one for any agencies that may require it. Additionally, we securely retain one copy in a locked safe for 12 months, ensuring that your information is protected and properly stored during this time.

We’re committed to making sure every part of your Live Scan process is handled with care and attention to detail. Contact us today to schedule your appointment, and rest assured that your information is in safe hands throughout the entire process.