Need to become a Custodian of Record in California?
If you’re applying as a Custodian of Record in California, you’ll need to submit Live Scan fingerprints and follow all DOJ background check requirements. We can help every step of the way.
If your agency handles Live Scan fingerprint background checks, you may be required by the California DOJ to designate an official Custodian of Record. This role ensures your organization is authorized to submit and manage background check data securely. Whether you’re applying for the first time or renewing, this guide explains what a Custodian of Record is, why it matters, and how to complete the process efficiently.
Should your agency become a Custodian of Record for Live Scan Fingerprint Background Checks?
Anshin Mobile Notary and Livescan are dedicated to providing comprehensive notary services and live scan fingerprinting solutions to agencies in California. Our expertise extends beyond notarization and fingerprinting services; we also offer guidance and support to agencies looking to become custodians of record with the California Department of Justice (CADOJ) for live scan fingerprint background checks.
Whether or not your agency chooses to become a custodian of record depends on the several facts including the type of service you provide, the qualifications of the the people you use to provide the service (ie. employees), the number of live scan submissions you plan to make and other factors.
Expert Consultation and Guidance
At Anshin Notary, we support organizations applying or renewing as a Custodian of Record in California by offering fast and compliant Live Scan fingerprinting—mobile or in-office.
Anshin Mobile Notary and Livescan has a team of experienced professionals who can provide expert consultation and guidance to agencies seeking to become custodians of record. We can explain the requirements set forth by the CADOJ, assist in completing the necessary paperwork, and offer insights on the best practices for becoming a custodian of record and complying with CADOJ contractual obligations. By leveraging our expertise, agencies can streamline the process of becoming custodians of record and ensure compliance with regulatory standards, as well as understand, at a practical level, how to effectively perform background checks.
Contracting Support with CADOJ
Navigating the contracting process with the CADOJ can be complex and time-consuming. We can provide support to agencies in negotiating and finalizing contracts with the DOJ. Our team can review contract terms, clarify obligations, and facilitate communication between agencies and the DOJ to ensure a smooth and efficient contracting process.
Compliance Assistance and Training
Ensuring compliance with legal requirements is paramount for agencies conducting live scan fingerprint background checks. Anshin Mobile Notary and Livescan offer compliance assistance and training to help agencies understand and adhere to the regulations governing the handling of fingerprint records. Our training programs cover topics such as data security, record-keeping practices, and disclosure protocols, equipping agencies with the knowledge and skills needed to maintain compliance and uphold the integrity of the background check process.
Ongoing Support and Maintenance
Becoming a custodian of record is an ongoing responsibility that requires continuous monitoring and maintenance of fingerprint records. The technical aspect of conducting livescan submissions can be overwhelming. Anshin Mobile Notary and Livescan will help you understand how to operate and maintain your background checks. This involves not only obtaining but also submitting, managing and safeguarding fingerprint and other applicant data. Our team is available to address any questions or concerns that may arise, conduct regular audits of record-keeping practices, and offer guidance on maintaining compliance with evolving regulatory requirements. With our support, agencies can ensure the security and accuracy of their fingerprint records and demonstrate their commitment to ethical conduct.
Expert Guidance
In conclusion, Anshin Mobile Notary and Livescan are trusted partners for agencies seeking to become custodians of record for live scan fingerprint background checks. Our comprehensive services, expert consultation, and compliance assistance can help agencies navigate the process of contracting with the CADOJ and ensure adherence to legal requirements. By partnering with Anshin Mobile Notary and Livescan, agencies can confidently establish themselves as custodians of record and uphold the highest standards of professionalism and integrity in the background check process.
Frequently Asked Questions About Custodian of Record Services
What does a Custodian of Record do?
A Custodian of Record is the authorized individual or business responsible for maintaining and releasing official records—often employee or student background check data—to requesting authorities. Live Scan fingerprinting is typically used to verify identities and access these records securely.
Who needs a Custodian of Record?
Any organization or private school that must process or release background check information—especially to agencies like the DOJ—needs a designated Custodian of Record. This is common in HR departments, educational institutions, and private employers.
How do I apply to become a Custodian of Record in California?
You must submit a formal application to the California Department of Justice (DOJ) and meet all identity verification and compliance requirements. For guidance on Live Scan submissions during the process, visit our guide on filling out the Live Scan service Form resource.
Can Anshin Notary help with Custodian of Record fingerprinting?
Yes. We provide both in-office and mobile Live Scan services for Custodians of Record across California. Whether you’re applying or renewing, we’ll walk you through the process step by step and handle all submissions quickly and securely.
How long does it take to get approved as a Custodian of Record?
Processing times vary, but the California DOJ typically takes 2–6 weeks to approve new Custodian of Record applications, depending on volume and background check results.
What if I manage multiple locations—do I need multiple Custodians of Record?
If each location maintains its own records or submits data independently, a separate Custodian of Record application may be required per site. Contact the DOJ for confirmation. For multi-location fingerprinting support, contact us to coordinate a customized plan.
