Securing a job abroad is an exciting milestone, but it often comes with a maze of paperwork. Employers and government agencies overseas must verify that your documents are authentic and legally valid. This is where apostille certification plays a critical role.
An apostille is an internationally recognized form of authentication that certifies the validity of public documents. If you’re pursuing foreign employment, your birth certificate, educational diplomas, marriage certificate, or professional qualifications may require apostille before being accepted overseas.
At Anshin Mobile Notary and LiveScan, we specialize in guiding professionals, students, and families through the apostille process in California, ensuring a seamless path to international opportunities.
What Is an Apostille?
The Purpose of Apostille
An apostille is a type of certification issued under the Hague Apostille Convention of 1961. It verifies the origin of public documents so that they are recognized in other member countries without further legalization.
Countries That Accept Apostille
Over 120 countries, including major employment destinations such as the United Kingdom, Canada, France, Germany, Australia, and the United Arab Emirates, recognize apostilles. Without this authentication, your documents may be rejected, delaying your employment process.
Why Apostille Is Necessary for Foreign Employment
Authentication of Educational Documents
Employers abroad often require verified academic records to confirm your qualifications. Diplomas, transcripts, and professional licenses must be apostilled to prove their authenticity.
Verification of Identity Documents
Documents like birth certificates, passports, and marriage certificates may be needed for work permits, visas, or relocation packages. Apostille ensures these records are officially recognized overseas.
Legitimacy for Employment Contracts
When signing employment agreements, foreign authorities may require notarized and apostilled contracts. This provides assurance that the document is legally binding and not forged.
Compliance with International Law
Most foreign governments cannot accept U.S. documents without authentication. Apostille certification ensures compliance with international requirements, preventing rejections that could halt your employment journey.
Common Employment Documents That Require Apostille
Educational Records
- College diplomas
- High school transcripts
- Professional certifications
Civil Status Records
- Birth certificates
- Marriage certificates
- Divorce decrees
Professional Documents
- Employment history letters
- Work contracts
- Background checks (FBI or state level)
At Anshin Mobile Notary and LiveScan, we frequently handle these document types, making sure they are processed quickly and correctly.
The Apostille Process for Employment Documents in California
Step 1: Notarization of Documents
Before a document can receive an apostille, it may need to be notarized by a licensed notary public. For example, employment verification letters often require notarization.
Step 2: Submission to the California Secretary of State
The notarized documents are then submitted to the California Secretary of State’s office, which issues the apostille certificate.
Step 3: Delivery to Client
Once completed, the apostilled documents are ready for submission to foreign employers or consular offices.
With Anshin Mobile Notary and LiveScan, you won’t need to worry about complicated procedures—we handle everything from notarization to apostille.
| Submission Method | Processing Time | Best For… | Risk Level |
|---|---|---|---|
| Standard Mail-In | 3–4 Weeks | Non-urgent requests | High (Postal delays) |
| In-Person (DTLA Office) | 1–5 Business Days | Local residents with free time | Medium (Wait times) |
| Expedited Service (Anshin) | 1–3 Business Days | Urgent Employment/Visas | Low (Expert Review) |
Challenges Without Apostille
Delays in Employment Visa Processing
Without properly authenticated documents, your work visa application could be delayed for weeks or even months.
Risk of Rejection by Foreign Employers
Some employers may reject applications outright if apostilled documents are not presented.
Increased Costs and Stress
Resubmitting documents, paying additional fees, and repeating the process can be expensive and frustrating.
By using a professional service like Anshin Mobile Notary and LiveScan, you eliminate these risks.
How Anshin Mobile Notary and LiveScan Simplifies the Apostille Process
We provide mobile notary services in Los Angeles and surrounding areas, making the process stress-free for professionals preparing for international employment.
Our services include:
- Mobile Notary Services – We come to your location for notarization.
- Document Authentication – Ensuring your records meet all state and international standards.
- Fast Turnaround Apostille – Quick processing to meet job application deadlines.
- Guidance and Support – Step-by-step help tailored to employment requirements abroad.
When Should You Begin the Apostille Process?
It is wise to begin the apostille process as soon as you receive a job offer abroad. Some countries require multiple layers of verification, so early preparation ensures no delays in your departure.
At Anshin Mobile Notary and LiveScan, we recommend starting at least two to three months before your employment start date to account for processing times.
Frequently Asked Questions: Apostille Services in Los Angeles
Where can I get an Apostille in Los Angeles?
You can obtain an apostille directly from the California Secretary of State’s Los Angeles regional office located at 300 S. Spring St, Los Angeles, CA 90013. However, for those who cannot wait in line or need expert document review, Anshin Mobile Notary & LiveScan provides mobile pickup and expedited processing throughout Los Angeles, including Santa Monica, Beverly Hills, and Glendale.
How long does it take to get an Apostille in California?
Processing times vary by submission method. Mail-in requests to Sacramento currently take 3–4 weeks. In-person submissions at the Los Angeles office can often be completed same-day or within 5 business days depending on workload. For urgent deadlines, our expedited apostille service typically returns documents within 1–3 business days.
What documents require an Apostille for foreign employment?
Most foreign employers require an apostille for background checks (FBI or DOJ), university diplomas, transcripts, and professional certifications. Vital records like birth or marriage certificates must be “certified copies” issued by the County Recorder or Health Department before they can be apostilled. You can find more details on official document requirements at the California Secretary of State website.
Can a California Notary perform an Apostille?
No, a Notary Public cannot issue an apostille. Only the Secretary of State has that authority. However, many documents—such as powers of attorney or employment contracts—must be properly notarized first before the state will accept them for apostille. We offer both mobile notary and apostille courier services to handle the entire process for you in one visit.
Do I need to go to the Secretary of State office in person?
No. While you can visit the downtown Los Angeles office, it often involves long wait times and the risk of document rejection due to minor errors. Most Los Angeles professionals use a private service to handle the filing. We ensure your paperwork meets all California apostille requirements before submission to prevent delays.
Conclusion
Apostille certification is a critical step in ensuring your documents are legally recognized overseas. For professionals seeking international employment, apostille provides peace of mind, compliance, and credibility.
With Anshin Mobile Notary and LiveScan, you can confidently prepare your documents and secure your future abroad without delays. Whether it’s notarization, document authentication, or apostille services in Los Angeles, our team is here to help you every step of the way.
