Key Facts
- Notarization is essential for verifying signatures and identities, ensuring legal documents are authentic and free from coercion.
- Businesses require notarization to prevent disputes, fraud, and legal delays, safeguarding their interests.
- Common documents needing notarization include contracts, corporate formation papers, and financial agreements.
- Choosing a mobile notary service offers convenience, especially for urgent transactions and busy executives.
- Understanding the notarization process and avoiding common mistakes ensures compliance and protects your business.
Running a business often involves signing, verifying, and submitting legal documents. Whether you are closing a deal, registering a new entity, or authenticating corporate records, notarization ensures your paperwork is legally recognized and protected against fraud.
At Anshin Mobile Notary and LiveScan, we make notarizing your business documents simple, secure, and convenient — saving you time while maintaining complete compliance with legal standards.
Understanding Business Document Notarization
What is Notarization?
Notarization is the process where a certified notary public verifies the authenticity of signatures, confirms the identity of signers, and ensures that all parties are signing willingly and without coercion. This verification is recorded in a notary journal and marked with an official notary seal.
Why Businesses Need Notarization
In the corporate world, notarization serves as a safeguard against disputes, fraud, and future misunderstandings. Many legal, contractual, and financial documents require notarization to be valid in court or accepted by government agencies.
Without proper notarization, businesses risk rejection of documents, legal delays, and potential financial loss.
Common Business Documents That Require Notarization
Contracts and Agreements
Partnership agreements, service contracts, and vendor agreements often need notarization to prove authenticity and binding intent.
Corporate Formation Papers
When registering a corporation, LLC, or partnership, notarized documents such as articles of incorporation or organization may be required.
Loan and Financial Agreements
Banks, lenders, and investors often request notarized promissory notes, loan agreements, or investment contracts.
Real Estate Transactions
If your business is leasing, buying, or selling commercial property, notarization is often mandatory for deeds, leases, and mortgage documents.
Power of Attorney
Companies sometimes appoint agents to act on their behalf through a notarized Power of Attorney for legal and financial decision-making.
Related Service: See our Notary Services page for details on how Anshin Mobile Notary and LiveScan can notarize your business contracts and agreements on-site.
Benefits of Notarizing Business Documents
Legal Validation
A notarized document is recognized in court as a verified legal instrument, reducing disputes over authenticity.
Fraud Prevention
The notary confirms each signer’s identity, ensuring no forged signatures or unauthorized transactions.
Compliance with Regulations
Certain industries — such as finance, healthcare, and real estate — require notarization for regulatory compliance.
Professional Credibility
Using notarized documents shows your clients, investors, and partners that you operate with transparency and due diligence.
How the Notarization Process Works for Businesses
Step 1: Identifying the Documents
Before contacting a notary, determine which documents need notarization. Some documents will require a specific type of notarization such as acknowledgments or jurats.
Step 2: Scheduling the Notary Service
With Anshin Mobile Notary and LiveScan, you can schedule a mobile notary to visit your office at your convenience — perfect for busy executives and corporate teams.
Step 3: Presenting Identification
All signers must present valid, government-issued photo identification such as a passport, driver’s license, or state ID card.
Step 4: Signing in the Notary’s Presence
Signers must sign in front of the notary to ensure the authenticity of the signature. Pre-signed documents may not be accepted.
Step 5: Applying the Seal
The notary will record the transaction in their journal and stamp the document with their official seal, completing the process.
Choosing the Right Notary for Your Business
Mobile Notary Convenience
Instead of sending employees across town to a notary office, our mobile notary service brings the process directly to your workplace.
Experience in Business Transactions
Choose a notary with expertise in handling corporate documents to avoid errors that could delay approvals.
Availability for Urgent Matters
Time-sensitive transactions — such as last-minute contracts or property closings — benefit from a notary who can arrive quickly and work after regular business hours.
Related Service: Learn more about our After-Hours Mobile Notary Services for urgent business needs.
Mistakes to Avoid When Notarizing Business Documents
Using Expired Identification
All IDs must be valid. Expired identification will result in the notary refusing the transaction.
Signing Before the Notary Arrives
Signatures must be witnessed in real-time by the notary to be valid.
Failing to Bring All Required Signers
All parties must be present for notarization unless a notarized Power of Attorney allows otherwise.
Assuming Any Document Can Be Notarized
Certain documents, like wills or immigration papers, may have additional legal requirements before they can be notarized.
The Role of Live Scan in Business Compliance
For businesses in industries like healthcare, education, and security, notarization is sometimes paired with fingerprinting for background checks. Anshin Mobile Notary and LiveScan offers both services, making compliance easier and faster for employers.
Related Service: Visit our Live Scan Fingerprinting page for details on how we can help you with both notarization and background check requirements.
Why Choose Anshin Mobile Notary and LiveScan for Business Document Notarization
We specialize in providing professional, reliable, and mobile notary services for businesses in Los Angeles and surrounding areas. Our clients choose us for:
- Flexible scheduling, including evenings and weekends
- Experience with corporate and legal documents
- Combined notary and Live Scan fingerprinting services
- On-site service at your office, conference, or event
Whether you are a small business owner or part of a large corporation, Anshin Mobile Notary and LiveScan ensures your notarization process is efficient and compliant.
FAQs on Notarizing Business Documents
1. How much does it cost to notarize business documents in Los Angeles?
Costs vary depending on the type of document, the number of signatures, and whether you choose mobile service. Anshin Mobile Notary and LiveScan offers competitive rates with no hidden fees.
2. Can you notarize documents outside regular business hours?
Yes. We provide after-hours and weekend appointments to accommodate urgent business needs.
3. Is online notarization legal for business use in California?
Currently, California does not allow remote online notarization for in-state notaries. All signings must occur in person.
4. Do all signers need to be present during notarization?
Yes, unless you have a valid notarized Power of Attorney allowing someone to sign on your behalf.
5. Can you notarize documents for out-of-state transactions?
Yes. As long as the notarization takes place in California, the document can be used in other states or countries.
Final Word
Notarization is more than just a legal formality — it’s a key step in protecting your business interests, ensuring compliance, and maintaining trust in every transaction. With Anshin Mobile Notary and LiveScan, you get the expertise, flexibility, and professionalism needed to handle your business documentation with confidence.
Also Read: Why Mobile Notary Services Are Convenient for Professionals
