Key Facts
- Notarization is essential for verifying signatures and identities, ensuring legal documents are authentic and free from coercion.
- Businesses require notarization to prevent disputes, fraud, and legal delays, safeguarding their interests.
- Common documents needing notarization include contracts, corporate formation papers, and financial agreements.
- Choosing a mobile notary service offers convenience, especially for urgent transactions and busy executives.
- Understanding the notarization process and avoiding common mistakes ensures compliance and protects your business.
Running a business often involves signing, verifying, and submitting legal documents. Whether you are closing a deal, registering a new entity, or authenticating corporate records, notarization ensures your paperwork is legally recognized and protected against fraud.
At Anshin Mobile Notary and LiveScan, we make notarizing your business documents simple, secure, and convenient — saving you time while maintaining complete compliance with legal standards.
Understanding Business Document Notarization
What is Notarization?
Notarization is the process where a certified notary public verifies the authenticity of signatures, confirms the identity of signers, and ensures that all parties are signing willingly and without coercion. This verification is recorded in a notary journal and marked with an official notary seal.
Why Businesses Need Notarization
In the corporate world, notarization serves as a safeguard against disputes, fraud, and future misunderstandings. Many legal, contractual, and financial documents require notarization to be valid in court or accepted by government agencies.
Without proper notarization, businesses risk rejection of documents, legal delays, and potential financial loss.
Common Business Documents That Require Notarization
Contracts and Agreements
Partnership agreements, service contracts, and vendor agreements often need notarization to prove authenticity and binding intent.
Corporate Formation Papers
When registering a corporation, LLC, or partnership, notarized documents such as articles of incorporation or organization may be required.
Loan and Financial Agreements
Banks, lenders, and investors often request notarized promissory notes, loan agreements, or investment contracts.
Real Estate Transactions
If your business is leasing, buying, or selling commercial property, notarization is often mandatory for deeds, leases, and mortgage documents.
Power of Attorney
Companies sometimes appoint agents to act on their behalf through a notarized Power of Attorney for legal and financial decision-making.
Related Service: See our Notary Services page for details on how Anshin Mobile Notary and LiveScan can notarize your business contracts and agreements on-site.
Benefits of Notarizing Business Documents
Legal Validation
A notarized document is recognized in court as a verified legal instrument, reducing disputes over authenticity.
Fraud Prevention
The notary confirms each signer’s identity, ensuring no forged signatures or unauthorized transactions.
Compliance with Regulations
Certain industries — such as finance, healthcare, and real estate — require notarization for regulatory compliance.
Professional Credibility
Using notarized documents shows your clients, investors, and partners that you operate with transparency and due diligence.
How the Notarization Process Works for Businesses
Step 1: Identifying the Documents
Before contacting a notary, determine which documents need notarization. Some documents will require a specific type of notarization such as acknowledgments or jurats.
Step 2: Scheduling the Notary Service
With Anshin Mobile Notary and LiveScan, you can schedule a mobile notary to visit your office at your convenience — perfect for busy executives and corporate teams.
Step 3: Presenting Identification
All signers must present valid, government-issued photo identification such as a passport, driver’s license, or state ID card.
Step 4: Signing in the Notary’s Presence
Signers must sign in front of the notary to ensure the authenticity of the signature. Pre-signed documents may not be accepted.
Step 5: Applying the Seal
The notary will record the transaction in their journal and stamp the document with their official seal, completing the process.
Choosing the Right Notary for Your Business
Mobile Notary Convenience
Instead of sending employees across town to a notary office, our mobile notary service brings the process directly to your workplace.
Experience in Business Transactions
Choose a notary with expertise in handling corporate documents to avoid errors that could delay approvals.
Availability for Urgent Matters
Time-sensitive transactions — such as last-minute contracts or property closings — benefit from a notary who can arrive quickly and work after regular business hours.
Related Service: Learn more about our After-Hours Mobile Notary Services for urgent business needs.
Mistakes to Avoid When Notarizing Business Documents
Using Expired Identification
All IDs must be valid. Expired identification will result in the notary refusing the transaction.
Signing Before the Notary Arrives
Signatures must be witnessed in real-time by the notary to be valid.
Failing to Bring All Required Signers
All parties must be present for notarization unless a notarized Power of Attorney allows otherwise.
Assuming Any Document Can Be Notarized
Certain documents, like wills or immigration papers, may have additional legal requirements before they can be notarized.
The Role of Live Scan in Business Compliance
For businesses in industries like healthcare, education, and security, notarization is sometimes paired with fingerprinting for background checks. Anshin Mobile Notary and LiveScan offers both services, making compliance easier and faster for employers.
Related Service: Visit our Live Scan Fingerprinting page for details on how we can help you with both notarization and background check requirements.
Why Choose Anshin Mobile Notary and LiveScan for Business Document Notarization
We specialize in providing professional, reliable, and mobile notary services for businesses in Los Angeles and surrounding areas. Our clients choose us for:
- Flexible scheduling, including evenings and weekends
- Experience with corporate and legal documents
- Combined notary and Live Scan fingerprinting services
- On-site service at your office, conference, or event
Whether you are a small business owner or part of a large corporation, Anshin Mobile Notary and LiveScan ensures your notarization process is efficient and compliant.
FAQs on Notarizing Business Documents in Los Angeles
How much does it cost to notarize business documents in Los Angeles?
In California, notary fees are regulated by state law, and mobile travel or after-hours
fees are separate from the per-signature notary fee. The total cost to notarize business
documents in Los Angeles depends on:
- The number of signatures that must be notarized
- Whether you need a mobile notary to travel to your office, home, or a closing
- How urgent the request is (same-day or after-hours appointments)
For an accurate quote, it’s best to call our Los Angeles office directly at (310) 526-0200
or visit our Notary Public services page
to discuss your specific business documents and location.
What types of business documents can you notarize for Los Angeles companies?
We regularly notarize a wide range of business documents for companies in Los Angeles,
including:
- Partnership agreements, NDAs, vendor and service contracts
- Corporate formation documents such as Articles of Incorporation or LLC operating agreements
- Loan, finance, and investment agreements
- Commercial lease and real estate closing documents
- Powers of attorney authorizing officers or managers to act on the company’s behalf
If you are unsure whether a specific document for your Los Angeles–area business requires
notarization, you can contact us or review our
Business Services overview.
Can you come on-site to notarize documents for our business in Los Angeles?
Yes. Anshin Mobile Notary & LiveScan provides mobile notary services throughout
Los Angeles and nearby areas like Beverly Hills, West Hollywood, Culver City, and Santa Monica.
We routinely visit:
- Corporate offices and co-working spaces
- Law firms, accounting firms, and financial institutions
- Construction sites, production sets, and medical offices
On-site notarization helps your team avoid traffic and downtime. To schedule a mobile notary
for your business, call our Los Angeles office or use the contact options on our
Notary Public services page.
Is online or remote notarization available for business documents in California?
California has begun implementing laws related to remote online notarization (RON), but as of
now, California notaries in Los Angeles must still meet signers in person to complete a notarial
act. That means we cannot legally perform your business notarization entirely by webcam or video
from within California.
Some out-of-state notaries may be able to perform remote notarizations under their own state’s
laws, but many California agencies, courts, and title companies still prefer or require in-person
California notarization. If your business is considering an online notarization, we strongly
recommend confirming in advance that the receiving party will accept it, or scheduling an
in-person appointment with a local Los Angeles notary instead.
Do all company signers need to be present for notarization?
In most cases, every person whose signature is being notarized must personally appear before
the notary at the time of signing, with valid, government-issued photo ID. This is true whether
we meet you at our Los Angeles office or at your business location.
If a signer cannot be present, you may need a properly notarized power of attorney that allows
someone else to sign on their behalf, or the document may need to be signed at a different time.
If you have a complex signing situation (multiple signers in different locations, corporate
officers traveling, etc.), we can help you plan the most efficient schedule for your Los Angeles
team.
Can you notarize documents for out-of-state or international business use?
Yes. As long as the notarization takes place in California, your document can usually be used
in other U.S. states and many foreign countries. For international use, you may also need an
apostille or authentication after the notarization.
Our Los Angeles office regularly notarizes documents that will be sent to other states and abroad,
and we can coordinate the apostille process when needed through our
Apostille services. This is especially helpful
for businesses expanding overseas, opening foreign subsidiaries, or executing cross-border
contracts from Los Angeles.
Can you help with both notarization and background checks for our employees?
Yes. Many Los Angeles employers need notarized forms as part of hiring, licensing, or regulatory
requirements, and may also need fingerprint-based background checks. Anshin Mobile Notary &
LiveScan can combine services for your business, including:
- On-site notarization of compliance or HR documents
- Live Scan fingerprinting for California DOJ or FBI checks
- Mobile fingerprinting for groups at your office or training site
To learn more about combining notary and fingerprinting for your Los Angeles business, visit our
Mobile Live Scan for Business
page or call our office to discuss group appointments.
Also Read: Why Mobile Notary Services Are Convenient for Professionals
