California Notaries are not permitted to certify copies of documents except for certifying copies of powers of attorney under California Probate Code section 4307 and certifying copies of entries in a notary’s journal if requested by a peace officer. If you need a certified copy of a document such as a birth certificate, marriage certificate, or a deed, you would need to contact the custodian of the original document. For other documents not specifically disallowed, such as a diploma or other personal document, you can make a copy and sign a statement (known as a “copy certification by document custodian”) declaring that the copy is a true and accurate reproduction of the original. We offer document certification services by a notary public in California. While we can’t certify the copy, we can notarize the document custodian’s signature on your written declaration. Call us to learn more!
Frequently Asked Questions about Notary Certifications
1. What types of document certifications can Anshin Notary provide in California?
Anshin Notary can certify copies of powers of attorney and notary journal entries as allowed by California law. For other documents, we can notarize your signature on a “copy certification by document custodian” statement. For details, visit our Notary Services page.
2. Can a California notary certify a copy of my birth certificate or marriage certificate?
No, California notaries cannot certify copies of vital records like birth or marriage certificates. You must obtain certified copies from the issuing agency. For help with official certifications, see our
Apostille Services page.
3. What is a “copy certification by document custodian” and how does it work?
A “copy certification by document custodian” is a statement you sign, declaring a copy is true and accurate. We notarize your signature on this statement. Learn more on our
Certifications page.
4. Which documents can be notarized and then apostilled for international use?
Documents such as powers of attorney, diplomas, and business records can be notarized and then apostilled. For a full list and process, visit our Apostille or Notary? page.
5. What should I do if I need a certified copy of a document not listed above?
Contact the custodian of the original document, such as the county recorder or vital records office. For guidance on which documents can be notarized or apostilled, check our
Apostille for Travel FAQ.
6. How do I get started with notarization or document certification at Anshin Notary?
Contact us to discuss your needs. We’ll guide you through the process and help you prepare the necessary forms. Visit our About page to learn more about our team and services. We offer document certification services by a notary public in California.
7. Can you help with apostille certification for documents to be used abroad?
Yes! We offer complete apostille services, including notarization and submission to the Secretary of State. Start your apostille process on our
Apostille Services page.
8. What are common mistakes to avoid when requesting apostille or certification services?
Mistakes include submitting to the wrong state, lacking original or certified copies, or misunderstanding requirements. Our
Apostille or Notary? page explains the process and helps you avoid errors.
